Accounts Payable & Receivable Management

Accounts Payable (AP) and Accounts Receivable (AR) management is the day-to-day process of making sure your business pays its bills on time and gets paid for the work it has completed.

I manage the flow of invoices and payments, so your obligations are organized, your receivables are followed up on, and you have a clear picture of what is owed to you and what you owe. 

Cash flow is at the heart of every business.

Late customer payments can create cash flow challenges, while missed vendor payments can lead to late fees, strained relationships, or disruptions to your business.

A well-managed AP and AR process helps you:

• Keep track of money coming in and going out
• Get paid on time and reduce outstanding receivables
• Make sure bills are paid by their due dates
• Avoid missed payments, duplicate payments, and late fees
• Maintain organized records of invoices and payments
• Improve cash flow visibility
• Maintain positive relationships with clients and vendors

AP and AR management can be especially valuable for small businesses that:

• Send and receive a steady volume of invoices
• Have multiple clients or vendors to keep track of
• Experience delays in collecting customer payments
• Find it difficult to keep up with bills and due dates
• Don't have dedicated accounting staff
• Want to spend less time managing administrative tasks 
• Need better visibility into upcoming payments and expected income

If invoices and bills are taking time away from running your business, this service can take that responsibility off your plate.

I provide organized, consistent management of your accounts payable and receivable, tailored to the way your business operates.

I can help manage the complete invoicing and collection process, including:

• Preparing and issuing client invoices
• Organizing and maintaining invoice records
• Tracking outstanding invoices and payments
• Monitoring payment due dates
• Following up on overdue invoices
• Recording payments received
• Keeping receivables organized and up to date

I can manage your bills and vendor payments, including:

• Receiving and organizing vendor invoices
• Maintaining records of bills and payment information
• Monitoring due dates
• Preparing and processing payments
• Tracking outstanding bills
• Recording payments
• Helping ensure bills are paid accurately and on time

The goal is simple: keep money moving in the right direction while keeping your records organized and under control. 

Do you actually make the payments?
Depending on your business's processes and the systems you use, I can prepare and coordinate payments for your approval or handle authorized payments on your behalf.

Will you follow up with clients who haven't paid?
Yes. I can monitor outstanding invoices and send payment reminders or follow up with clients according to your preferred process.

Can you manage both AP and AR?
Absolutely. Managing both sides together provides a more complete picture of your business's cash flow and upcoming financial commitments.

Can you work with my existing accounting system?
Yes. I can work within your existing QuickBooks Online system and adapt to the processes and tools your business already uses.

Will you communicate directly with my clients and vendors?
When appropriate, yes. Communication can be handled according to your preferences and the level of involvement you want me to have.

Can you help if my AP or AR is already behind?
Yes. If there is a backlog of invoices, unpaid bills, or payments that need to be organized, I can help bring the process up to date and establish a system for ongoing management.

You started your business to run your business—not to spend your time chasing invoices and tracking due dates.

Let me keep your payables and receivables organized, your payments on track, and your cash flow moving smoothly.

Contact me to discuss how I can manage your Accounts Payable and Receivable.